Panhandle Chapter of the TSCPA

Travel Reimbursement Policy

Approved – June 21, 2005 at Board Meeting

Expenses incurred in attending meetings as representatives for the Chapter that will be reimbursed include:

• Airfare at the 21 days-in-advance price (or mileage up to the applicable airfare)
• Transportation between airport and hotel or meeting site
• Transportation between hotel and meeting site (if lodging is unavailable at meeting site)
• Hotel (when necessary) reimbursed at the daily rate of the conference sight with a two night maximum.
• Meeting registration fees
• Meals up to $25.00 per day

All reimbursements shall only be made after receipt of a written request and supporting documentation.  Requests should be made no later than 60 days after the meeting event.

Travel expenses will be set during the budget process and any expenditures above the budgeted amount will be subject to approval by the Board of Directors before the expenses are incurred.

The June through May budget year should include the approximate cost of the following meetings:

President, President-Elect and Executive Director
 Annual Meeting
 Mid-Year Meeting
 Coordinating Council Meetings
 Leadership Meetings
 Additional Meetings which may require attendance.

Immediate Past-President
 Annual Meeting

State Directors
 Annual Meeting
 Mid-Year Meeting
 
State Committee Representatives
 Any required committee meetings

Any out of state travel should be approved by the Board of Directors before expenses are incurred, either through the annual budget process or as an agenda item at one of the regular Board meetings.